Calendly

Calendly is an online meeting scheduling tool. Instead of trading emails to find a time, you share a scheduling link and the other person picks a slot that works for both of you.

It connects to your calendar (Google Calendar, Outlook or Microsoft 365, iCloud) and checks your availability in real time, so double bookings are avoided. When someone books, Calendly creates the calendar event and sends confirmations and reminders to everyone involved.

Main features:

• Event types for one-on-one meetings, group events and sessions that require several attendees to be present.
• Round-robin and collective scheduling so a team can share one link and distribute bookings automatically.
• Routing forms that ask questions first and send the booking to the right person.
• Automated workflows for reminder and follow-up emails or text messages.
• Payments through Stripe or PayPal for paid consultations.
• Reschedule and cancel links so guests can change a booking without contacting you.
• Integrations with Zoom, Google Meet, Microsoft Teams, Salesforce, HubSpot, Zapier and others, plus an API and webhooks.
• Embeddable booking widgets for your own website, and a Chrome extension for scheduling from your inbox.

Calendly is useful for sales teams, recruiters, customer support and consultants, and for anyone who regularly books meetings with people outside their organisation. It runs in the browser and has mobile apps for iOS and Android. A free plan is available, and paid plans add more calendar connections, unlimited event types, team features and admin controls.